Vanuatu

Port Vila Municipal Council

Port Vila Municipal Council (PVMC) activities include waste and public facilities management (waterfront, cemetery, library services, parks and recreation areas), wardens, town planning, and regulatory roles in building and environmental health. 

Back office systems

The back office is the part of the business made up of administration and support personnel, including records, regulatory compliance, finance and accounts, HR and IT services. There are overlaps in back office systems – if one area is not performing well it will reduce the performance of other back office systems, and the organisation as a whole.

Port Vila Municipal Council uses MYOB accounting software and an internet upgrade was essential to update software that was out of date. With this completed, the finance team is in a better position to provide monthly financial reports of actuals (income and expenditure) to the managers and council.

Human Resources

Port Vila Municipal Council is improving routine human resources activities such as recruitment, selection, compensation, job design, training, and communications procedures - the foundation of good supervision and management in all organisations. The staff manual and templates for job descriptions, interview procedures and questions, workplace expectations, allowances for acting roles, appraisal and training needs assessments, health and safety, and the dismissal process, are all being reviewed.

Asset management - parks and cemeteries

Parks and cemeteries are essential assets in any community. Parks provide settings and venues for recreation and leisure activities in a city. Trees and open space enhance the amenity values of a city to make it a more pleasant place to live and attractive to visitors. These are place-shaping activities and are fundamental to the health and well-being of a community.

Port Vila and Suva City Council are embarking on city wide parks and community facilities planning.

A critical first step is to develop a whole of city view of the future network of both open space, and community facilities such as public toilets, volley ball courts, playing fields or community centres. This should be developed alongside the broader vision for the city.

There are a range of benefits to undertaking this planning at a citywide, or network scale, prior to undertaking significant investment in any particular site, including:

  • Providing the context and rationale for change of use, or the creation of new open space and community facilities;
  • Ensuring the optimum mix and distribution of facilities and open space;
  • Identifying dependencies and synergies that will assist in prioritising investment;
  • Supporting business case development for new investment.

View more information on planning parks and other community facilities and crime prevention.

Port Vila Municipal Council is also seeking a new cemetery site. On a recent study tour they were able to see how cemeteries and burials are managed in New Zealand.

Lord Mayor Sandy Daniels and Port Vila Municipal Council study tour

Urban management and place-shaping (including community events and laneways development), council services and financial management were the themes of a study tour by Port Vila Municipal Council in January 2019.

Like Wellington, Port Vila city faces a growing population and needs new houses, transport networks, infrastructure and services that are developed sustainably to benefit a capital city that is also the gateway to Vanuatu.

Site visits to a range of Tararua District Council services included water and wastewater operations, and a meeting with Downer NZ Ltd and Tararua District Council to learn more about their roading alliance contract.

In Hastings, the Port Vila team viewed the Omaranui landfill gas generation plant – another collaboration between a council and the private sector. Pioneer Energy began construction of the 900kWe landfill gas generation plant in April 2014, in a limited partnership with the Hastings District Council, for a term of 30 years.

The total area of land purchased for the Omaranui landfill  is 191 hectares. Four valleys have been identified on the site as being suitable for refuse disposal, with an overall capacity of 50 years and the possibility of a further 20 years being investigated. It was noted, however, that as the economy grows so does waste.

Financial Management

Financial sustainability is critical for Port Vila Municipal Council. PVMC has faced many challenges in the last 10-15 years including the suspension of the Council due to high debt (2012), changes in the Town Clerk, and legal challenges on proposed by-laws.

Port Vila Municipal Council recognise the need to re-build community and central government confidence in existing services and decision-making, and are currently implementing a number of measures to support this. These improvements include:

  • compliance of the law enforcement division;
  • corporate governance at the council;
  • finance and management functions; and
  • a review of the property tax regime.

View the PacificTA property tax inflation adjustment and IT assessment reports here.

Waterfront assets

Asset management and maintenance plans for the waterfront and other assets are fundamental to the delivery of services. Asset plans provide the basis for revenue requirements for Port Vila Municipal Council assets. 

After an initial scoping visit in February 2018, the PacificTA programme will work with Port Vila Municipal Council on finance and management functions and asset management of the waterfront area.

Vanuatu delegation visit to New Zealand

PacificTA hosted a delegation from Vanuatu to meet with New Zealand local authorities, in March 2018. The purpose of the visit was a ‘fact-finding’ mission to learn about New Zealand approaches to managing urbanisation. They were particularly interested in learning about working with iwi and communities, local government funding models and approaches for encouraging economic development in rural communities.

Participants on the Ministry of Internal Affairs delegation included the:

  • Minister of Internal Affairs, Hon Andrew Napuat;
  • Director General of the Ministry of Internal Affairs, Cherol Alanavibori; and
  • Director of the Department of Local Authorities, Edward Kaltamat.    

In Wellington, the Minister met with Hon Nanaia Mahuta and Fletcher Tabuteau, the Parliamentary Under-Secretary for Foreign Affairs and Regional Economic Development. 

Parliamentary Under-Secretary for Foreign Affairs and Regional Economic Development, Fletcher Tabuteau, and the Vanuatu Minister of Internal Affairs, the Hon Andrew Napuat.

The delegation also met with Greater Wellington Regional Council, the Wellington Regional Emergency Management Office and Wellington City Council to discuss natural hazard management.

Left to right: Rob Thomas, Shale Chambers, Adriana Christie, Pippa Coom (Chairperson), Hon Andrew Napuat, Richard Northey, Edward Kaltamat, Cherol Alanavibori. 

The week culminated in Northland, with a presentation from Northland Regional Council on local government collaboration in the region, and Kaipara District Council, where the delegation visited the water treatment plant (as well as a moment to relax in the sun!).

 

The first PacificTA assignments in Vanuatu were completed in November 2013.

The Manager for Human Resources at Central Hawkes Bay District Council assisted provincial government in Vanuatu with developing a human resources practice. Tararua District Council was also part of the programme, working with Port Vila Municipal Council on rates systems.