Accreditation Resource Kit
Introduction
Welcome to the Local Government New Zealand Building Consent Authority (BCA) accreditation resource kit. This resource kit has been put together to assist councils in preparation for BCA accreditation. The examples and contents of this website have been contributed to voluntarily by councils and other consultants working alongside councils.
Please note the content of this website is not a plug and play system. There is no guarantee by using any of these examples, that anyone will meet the BCA accreditation requirements and it will be up to you to decide what is appropriate for your organisation. This information is designed so you can share and compare exemplar models for the various sections of the BCA Accreditation Regulations 2006. Have a look at the examples, decide what most closely meets your needs.
If you wish to contribute a document, a procedure of process please fill out this form :
If there is a particular resource or example that you would find useful please fill out this form:
Contact us at this email address bca@bnets.co.nz
If you have any queries about this website or if there is something incorrect on the website please contact Rosemary Hazlewood on 04 233 9588, email: bca@bnets.co.nz or Irene Clarke on 04 924 1200 or email:irene.clarke@lgnz.co.nz
Council sharing feedback of IANZ process
The following documents have been contributed by Councils sharing their feedback on either desktop reviews by IANZ,pre-assessment visits with IANZ or on-site assessments by IANZ. The feedback is shared for the benefit of other Councils.
Desktop document review
- Complied feedback on issues to fix following desktop reviews (Contributor - Building Networks, Austin Solutions and other case advisers)
Pre-assessment meeting
- Commentary on pre-assessment meeting (Contributor - Palmerston North City Council)
- Commentary on pre-assessment meeting ( Contributor - South Taranaki District Council)
On-site assessment
- Council feedback on IANZ full assessment visits (Contributor - Building Networks NZ Ltd, September 2007)
DBH Publications
Contracting / service level agreements / transfer
- DBH summary sheet of options for contracting / transfer (Contributor - Department of Building and Housing , May 2007)
- DBH publication "Obligations for contracting and transfers" (Contributor - Department of Building and Housing, May 2007)
- Consultant transfer document (Contributor - Taupo District Council, May 2007)
- Consultant evaluation (Contributor - Taupo District Council, May 2007)
- Short form for consultant engagement (Contributor - Taupo District Council, May 2007)
- Legal advice on transfer (Contributor - Chatham Islands, Contractor - Simpson Grierson, July 2007)
Engaging Contractors (contract templates, procedures, checklists, service level specification)
- Contract for services (Contributor - Lakes Coast Cluster, Consultant - Monarch Consulting Ltd, June 2007)
- Contracts register (Contributor - Lakes Coast Cluster, Consultant - Monarch Consulting Ltd, June 2007)
- Procedure choosing and using contractors (Contributor - Lakes Coast Cluster, Consultant - Monarch Consulting Ltd, June 2007)
- Engagement of contractors procedure (Contributor - Lakes Coast Cluster, Consultant - Monarch Consulting Ltd, June 2007)
- Diagram (Contributor - Lakes Coast Cluster, Consultant - Monarch Consulting Ltd, June 2007)
- Consultants assessment and auditing processes (Contributor - Auckland City Council, July 2007)
- Consultants assessment and auditing processes (Contributor - Auckland City Council, July 2007)
- Consultants assessment and auditing processes chart (Contributor - Auckland City Council, July 2007)
- Contractor competency (Contributor - Auckland City Council, July 2007)
- Contractors and suppliers (Contributor - Auckland City Council, July 2007)
- Consultants procedure (Contributor - New Plymouth District Council, October 2007)
- Consultants procedure diagram (Contributor - New Plymouth District Council, October 2007)
- Consultants procedure auditing (Contributor - New Plymouth District Council, October 2007)
- Auditing consultants diagram (Contributor - New Plymouth District Council, October 2007)
Technical functions
- Building consent applications involving alterations to existing buildings (Contributor - Rodney District Council, July 2007)
- Decision making for building work, subject to natural hazards (Contributor - Rodney District Council, July 2007)
- Earthquake-prone, dangerous and insanitary buildings 2006-2011 (Contributor - Rodney District Council, JUly 2007)
Producer Statements
- Producer statement checklist (Contributor - Taupo District Council, May 2007)
- Letter to consultants to register as producer statement provider (Contributor - Taupo District Council, May 2007)
- Criteria for assessing producer statements (Contributor - Taupo District Council, May 2007)
- Essential features of a producer statement (Contributor - Taupo District Council, May 2007)
- Example producer statement (Contributor - Taupo District Council, May 2007)
- Producer statement (Contributor - Auckland City Council, August 2007)
- Procedure: Producer statement (Contributor - Auckland City Council, August 2007)
- Policy: Producer statement (Contributor - Auckland City Council, August 2007)
- Producer statement checklist (Contributor - Auckland City Council, August 2007)
- Producer statement diagram (Contributor - Auckland City Council, August 2007)
- Policy for review of unconsented building work (Contributor - Rodney District Council, June 2007)
- Producer statements - Processing (Contributor - New Plymouth District Council, October 2007)
- Producer statements - Processing diagram (Contributor - New Plymouth District Council, October 2007)
- Producer statements - Inspection (Contributor - New Plymouth District Council, October 2007)
- Producer statements - Inspection diagram (Contributor - New Plymouth District Council, October 2007)
Alternative solutions
- Policy: Alternative solutions (Contributor - Auckland city Council, September 2007)
- Alternative solutions page 1 (Contributor - New Plymouth District Council, October 2007)
- Alternative solutions page 2 (Contributor - New Plymouth District Council, October 2007)
Amendments to building consent
- Policy: Amendments to building consents (Contributor - Auckland City Council, September 2007)
- Changes to building consent application prior to granting (Contributor - Rodney District Council, July 2007)
- Amendments to building consents (Contributor - Rodney District Council, July 2007)
- Amendments diagram page 1 (Contributor - New Plymouth District Council, October 2007)
- Amendments diagram page 2 (Contributor - New Plymouth District Council, October 2007)
- Amendments diagram page 3 (Contributor - New Plymouth District Council, October 2007)
Applying for a building consent
- Procedure: Applying for a building consent (Contributor - Auckland City Council, September 2007)
- Policy: Applying for a building consent (Contributor - Auckland City Council, September 2007)
- Applying for a building consent diagram (Contributor - Auckland City Council, September 2007)
- NZ Historic Places Trust - PIM or building consent application (Contributor - New Plymouth District Council, October 2007)
- Building consent application (Contributor - New Plymouth District Council, October 2007)
- Building consent application diagram (Contributor - New Plymouth District Council, October 2007)
Building consent administration
- Procedure: Building consent administration (Contributor - Auckland City Council, September 2007)
- Policy: Building consent administration (Contributor - Auckland City Council, September 2007)
- Building consent administration diagram (Contributor - Auckland City Council, September 2007)
Buildings over two or more allotments
- Procedure: Building over two or more allotments (Contributor - Auckland City Council, September 2007)
- Policy: Building over two or more allotments (Contributor - Auckland City Council, September 2007)
- Building over two or more allotments diagram (Contributor - Auckland City Council, September 2007)
- Building over two or more allotments (Contributor - New Plymouth District Council, October 2007)
- Building over two or more allotments - Removal of entry (Contributor - New Plymouth District Council, October 2007)
- Building over two or more allotments - PIM building consent process (Contributor - New Plymouth District Council, October 2007)
Change of use alterations
- Change of use (Contributor - New Plymouth District Council, October 2007)
- Change of use extension of specified intended life diagram (Contributor - New Plymouth District Council, October 2007)
- Alterations to existing buildings (Contributor - New Plymouth District Council, October 2007)
- Alterations to existing buildings diagram (Contributor - New Plymouth District Council, October 2007)
- Building with a specified intended life (Contributor - New Plymouth District Council, October 2007)
- Building with a specified intended life diagram (Contributor - New Plymouth District Council, October 2007)
- Extending the life of a building with specified intended life (Contributor - New Plymouth District Council, October 2007)
Building Consent Issuing, Granting
- Building consent - Granting (Contributor - New Plymouth District Council, October 2007)
- Building consent - Issuing (Contributor - New Plymouth District Council, October 2007)
- Building consent - Lapse of (Contributor - New Plymouth District Council, October 2007)
- Building consent applications - Not uplifted (Contributor - New Plymouth District Council, October 2007)
- Granting issuing (Contributor - New Plymouth District Council, October 2007)
Relocated Buildings
- Relocated buildings diagram (Contributor - New Plymouth District Council, October 2007)
Consent Processing & Inspections
Code compliance certificates
- Procedure: Code compliance certificate (Contributor, Auckland City Council, September 2007)
- Policy: Code compliance certificate (Contributor - Auckland City Council, September 2007)
- Code compliance certificate diagram (Contributor - Auckland City Council, September 2007)
- Form: Code compliance certificate findings (Contributor - Auckland City Council, September 2007)
- Compliance documents - at time of issuing code compliance certificate (Contributor - New Plymouth District Council, October 2007)
- Code compliance certificates (Contributor - New Plymouth District Council, October 2007)
- Code compliance certificate diagram (Contributor - New Plymouth District Council, October 2007)
- Project completion checklist (Contributor - New Plymouth District Council, October 2007)
Consent Processing
- Procedure: Consent processing (Contributor - Auckland City Council, September 2007)
- Policy: Consent processing (Contributor - Auckland City Council, September 2007)
- Consent processing diagram (Contributor - Auckland City Council, September 2007)
- Consent processing (Contributor - New Plymouth District Council, July 2007)
- Consent processing diagram (Contributor - New Plymouth District Council, July 2007)
- Consent assessment and task allocation (Contributor - New Plymouth District Council, July 2007)
- Consent assessment and task allocation - overview (Contributor - New Plymouth District Council, July 2007)
- Vetting and acceptance of building consent applications (Contributor - Rodney District Council, July 2007)
- Building consent process overview chart (Contributor - North Shore City Council, October 2007)
- Compliance documents - consent processing (Contributor - New Plymouth District Council, October 2007)
- Consent processing (Contributor - New Plymouth District Council, October 2007)
- Consent processing diagram (Contributor - New Plymouth District Council, October 2007)
- New Zealand Fire Service Commission (Contributor - New Plymouth District Council, October 2007)
- New Zealand Fire Service Commisson Process diagram page 1 (Contributor - New Plymouth District Council, October 2007)
- New Zealand Fire Service Commission Process diagram page 2 (Contributor - New Plymouth District Council)
Consent assessment and allocation of task
- Policy: Consent assessment and task allocation (Contributor - Auckland City Council, August 2007)
- Procedure: Consent assessment and task allocation (Contributor - Auckland City Council, August 2007)
- Form: Skills matrix diagram (Contributor - Auckland City Council, August 2007)
- Policy: Skills matrix (Contributor - Auckland City Council, August 2007)
- Consent assessment and task allocation - Overview (Contributor - New Plymouth District Council, October 2007)
- Consent assessment and task allocation (Contributor - New Plymouth District Council, October 2007)
- Competency review assessment (Contributor - New Plymouth District Council, October 2007)
- Guidance document for building competency (Contributor - New Plymouth District Council, October 2007)
- Staff management (Contributor - New Plymouth District Council, October 2007)
- Project file (Contributor - New Plymouth District Council, October 2007)
- Project file diagram page 1 (Contributor - New Plymouth District Council, October 2007)
- Project file diagram page 2 (Contributor - New Plymouth District Council, October 2007)
Inspections
- Procedure: Inspections (Contributor - Auckland City Council, September 2007)
- Policy: Inspections (Contributor - Auckland City Council, September 2007)
- Inspections Diagram (Contributor - Auckland City Council, September 2007)
- Procedure: Inspection - Metrowater drainage (Contributor - Auckland City Council, September 2007)
- Inspection - Metrowater drainage diagram (Contributor - Auckland City Council, September 2007)
- Form: Metrowater inspections audits (Contributor - Auckland City Council, September 2007)
- Procedure: Internal audits (Contributor - Auckland City Council, September 2007)
- Internal audits diagram (Contributor - Auckland City Council, September 2007)
- Inspections process - Power of an officer (Contributor - New Plymouth District Council, October 2007)
- Inspections process - Role of booking clerk (Contributor - New Plymouth District Council, October 2007)
- Inspections (Contributor - New Plymouth District Council, October 2007)
- Inspections - Carrying out (Contributor - New Plymouth District Council, October 2007)
- Inspections - Booking procedure (Contributor - New Plymouth District Council, October 2007)
- Inspections - Recording (Contributor - New Plymouth District Council, October 2007)
Solid Fuel Appliances
- Procedure: Managing solid fuel appliance applications (Contributor - Auckland City Council, September 2007)
- Managing solid fuel appliance applications diagram (Contributor - Auckland City Council, September 2007)
Staged Consents
- Procedure: Staged consents (Contributor - Auckland City Council, September 2007)
- Policy: Staged consents (Contributor - Auckland City Council, September 2007)
- Staged consents diagram (Contributor - Auckland City Council, September 2007)
- Staged consents (Contributor - New Plymouth District Council, October 2007)
- Staged consents diagram (Contributor - New Plymouth District Council, 2007)
Checklists
- Building consent cost card (Contributor - Auckland City Council, September 2007)
- Commercial building consent processing checksheet (Contributor - Auckland City Council, September 2007)
- Residential building consent processing checksheet (Contributor - Auckland City Council, September 2007)
- Planning check team processing sheet (Contributor - Auckland City Council, September 2007)
- Certificate of acceptance (Contributor - Auckland City Council, September 2007)
- Building consent processing sheet (Contributor - Auckland City Council, September 2007)
- Notifiable inspections (Contributor - Auckland City Council, September 2007)
- Metrowater drainage inspection record (Contributor - Auckland City Council, September 2007)
- Project information memorandum (PIM Checklist) (Contributor - Auckland City Council, September 2007)
- Project information memorandum processing sheet (Contributor - Auckland City Council, September 2007)
- Cancelling a building consent request (Contributor - Auckland City Council, September 2007)
Compliance Schedules
- Compliance schedules - (Contributor - New Plymouth District Council, October 2007)
- Compliance schedules - Overview (Contributor - New Plymouth District Council, October 2007)
- Compliance schedules - New buildings (Contributor - New Plymouth District Council, October 2007)
- New compliance schedules for existing buildings (Contributor - New Plymouth District Council, October 2007)
- New compliance schedules for existing buildings diagram (Contributor - New Plymouth District Council, October 2007)
- Amending a compliance schedule (Contributor - New Plymouth District Council, October 2007)
- Amending a compliance schedule diagram (Contributor - New Plymouth District Council, October 2007)
Levies and Fees
- Department of Building and Housing levy (Contributor - New Plymouth District Council, October 2007)
- BRANZ levy (Contributor - New Plymouth District Council, October 2007)
Waivers and Modifications
- Waivers and modifications - General (Contributor - New Plymouth District Council, October 2007)
- Waivers and modifications - Energy work (Contributor - New Plymouth District Council, October 2007)
Notices to Fix
- Notice to fix (Contributor - New Plymouth District Council, October 2007)
- Notice to fix - Overview (Contributor - New Plymouth District Council, October 2007)
- Notice to fix - Who and why to issue to (Contributor - New Plymouth District Council, October 2007)
- Notice to fix - Content of notice (Contributor - New Plymouth District Council, October 2007)
- Notice to fix - Work not in accordance with building consent (Contributor - New Plymouth District Council)
- Notice to fix - Work done without building consent (Contributor - New Plymouth District Council, October 2007)
- Notice to fix - Transitional Provisions BA 1991 (Contributor - New Plymouth District Council, October 2007)
- Notice to fix - Serving of notice (Contributor - New Plymouth District Council, October 2007)
Warnings and Bans
- New building consent application (Contributor - New Plymouth District Council, October 2007)
- Building work under construction (Contributor - New Plymouth District Council, October 2007)
- Work complete and ready for code compliance certificate (Contributor - New Plymouth District Council, October 2007)
Staff Competency / Training / Resourcing
- Individual training plan (Contributor - Building Networks NZ Ltd, May 2007)
- Individual training assessment (Contributor - Building Networks NZ Ltd, May 2007)
- Training needs analysis team (Contributor - Building Networks NZ Ltd, May 2007)
- Training plan (Contributor - Building Networks NZ Ltd, May 2007)
- How to write a training plan (Contributor - Building Networks NZ Ltd, May 2007)
- Staff briefing sheet (Contributor - Building Networks NZ Ltd, May 2007)
- Competency review (Contributor - New Plymouth District Council, July 2007)
- Guidance document for building competency assessment (Contributor - New Plymouth District Council, July 2007)
- Staff management (Contributor - New Plymouth District Council, July 2007)
- Building control staff calculator (Contributor - Wellington City Council, December 2007)
- Building control staff calculator worked example (Contributor - Wellington City Council, December 2007)
- Building control staff calculator instructions (Contributor - Wellington City Council, December 2007)
Energy Works
- Energy work (Contributor - New Plymouth District Council, October 2007)
- Energy work diagram (Contributor - New Plymouth District Council, October 2007)
Determinations
- Determinations (Contributor - New Plymouth District Council, October 2007)
Resources
- Technical library register (Contributor - Franklin District Council, Contractor - Lynley Stone, Information Workshop, June 2007)
- Technical library categories (Contributor - Franklin District Council, Contractor - Lynley Stone, Information Workshop, June 2007)
- Technical library management (Contributor - Franklin District Council, Contractor - Lynley Stone, Information Workshop, June 2007)
- Policy: Technical library (Contribution - Auckland City Council, August 2007)
- Procedure: Technical (Contributor - Auckland City Council, August 2007)
- Equipment management policy and procedure (Contributor - South Taranaki District Council, September 2007)
Organisational responsibilities and leadership
- Roles and responsibilities of a territorial authority and a Building Consent Authority (Contributor - Auckland City Council, July 2007)
- Responsibility and authority (Contributor - Auckland City Council, July 2007)
- Position descriptions (Contributor - Auckland City Council, July 2007)
- Changes to management and staff (Contributor - Auckland City Council, July 2007)
- Interaction type (Contributor - Auckland City Council, July 2007)
- Organisational chart - building overview (Contributor - Auckland City Council, July 2007)
- Organisational (Contributor - Auckland City Council, July 2007)
- Technical leadership register matrix (Contributor - Auckland City Council, July 2007)
- Roles and responsibilities of a territorial authority (Contributor - New Plymouth District Council, October 2007)
- Roles and responsibilities of a building consent authority (Contributor - New Plymouth District Council, October 2007)
Public information, Enquiries and complaints
Complaints
- Customer complaints (Contributor - Auckland City Council, July 2007)
- Complaints during the building construction process (Contributor - Auckland City Council, July 2007)
- Complaints during the building construction process (Contributor - Auckland City Council, July 2007)
- Complaints during the building construction process chart (Contributor - Auckland City Council, July 2007)
- Complaints (Contributor - New Plymouth District Council, October 2007)
- Complaints process - Construction work page 1 (Contributor - New Plymouth District Council, October 2007)
- Complaints process - Construction work page 2 (Contributor - New Plymouth District Council, October 2007)
- Complaints process - Error in plans after building consent issued (Contributor - New Plymouth District Council, October 2007)
- Customer enquiry (Contributor - New Plymouth District Council, October 2007)
- Customer enquiry diagram (Contributor - New Plymouth District Council, October 2007)
Enquiries
- Managing a customer enquiry (Contributor - Auckland City Council, July 2007)
- Managing a customer enquiry (Contributor - Auckland City Council, July 2007)
- Managing a customer enquiry chart (Contributor - Auckland City Council, July 2007)
Request for services
- Request for service - building incidents (Contributor - Auckland City Council, July 2007)
- Request for service - building incidents (Contributor - Auckland City Council, July 2007)
Public information
- Public information policy (Contributor - Auckland City Council, July 2007)
Quality Management
- Quality assurance system introduction (Contributor - Auckland City Council, August 2007)
- Quality policy (Contributor - Auckland City Council, August 2007)
- Procedure: Quality system - implementation (Contributor - Auckland City Council, August 2007)
- Manual issue and control (Contributor - Auckland City Council, August 2007)
- Overview of Auckland city environment (Contributor - Auckland City Council, August 2007)
- Implementation audit (Contributor - Far North District Council, December 2007)
Internal Audit
- Internal audit (Contributor - Auckland City Council, August 2007)
- Policy - internal audit (Contributor - Auckland City Council - August 2007)
- Internal systems audit (Contributor - Auckland City Council - August 2007)
- Internal technical audit (Contributor - Auckland City Council - August 2007)
Quality Policy
- Quality policy statement (Contributor - Auckland City Council, August 2007)
Document Control
- Document Control (Contributor - Auckland City Council, August 2007)
Continuous Improvement
- Continuous improvement (Contributor - Auckland City Council, August 2007)
Helpful hints for implementation
So now you have documented your systems, it is time to consider the next phase of your BCA Accreditation and ways of getting your staff to buy in and for you to fully implement the Regulations.
Changed documents
When printing out changes to your manuals use coloured paper as a quick, visual way of showing which sections have changed.
Tips for Internal Self Auditing
Internal self-auditing is a useful tool to prepare yourself and your staff for IANZ’s Accreditation Assessment. Here are some tools that you and your staff could use in an internal-audit context.
Please download and use the following materials for training staff:
- A handout covering the procedures for self-audit (Contributor - Austin Solutions, May 2007)
- A PowerPoint presentation about internal audit (Contributor - Austin Solutions, May 2007)
- Internal Audit Worksheet (Contributor - Austin Solutions, May 2007)
DISCLAIMER
The onwers of this website this website accept no liability for the accuracy of information contained within. The contents have not been screened, approved or sanctioned by any party. Use of the contents of this site is at your discretion. There is no express undertaking or assumption that the use of any of these examples will automatically obtain accreditation. The examples are there to assist you by providing ideas and information to consider when obtaining accreditation.
ACKNOWLEDGEMENTS
Local Government New Zealand thanks the following people for their contributions to the website
Auckland City Council,
Austin Solutions,
Building Networks NZ Ltd,
Changeworks
Chatham Islands,
Department of Building and Housing,
Far North District Council,
Franklin District Council,
Lakes Coast Cluster,
Monarch Consulting Ltd,
New Plymouth District Council,
North Shore City Council,
Rodney District Council,
South Taranaki District Council,
Taupo District Council,
Wellington City Council.
Last updated: June 2008
