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News Administration

News system homepage

• This page shows all the items and pages in the system.
• You can view each item by clicking on its name.
• You can sort the view by title, date or approval status.
• You can also limit the view to a particular category.

Adding a New Item

Click on the Add a new item button

The next page can be thought of as being in 2 parts.

Part 1 (above) is where you set:

• The heading of the item
  This also becomes the link to the full item.
• The category of item
  ie what it is - News Release, Event, CFI newsletter, CPAG Newsletter, Wellington Newsletter
• Where links to the item will be placed
  By default a link will appear on the index page of a category but you may also choose to put a link on the website homepage.
• The date
  The system defaults to today's date but usually you would put in the date of the item's release
  Note: for an event, you would enter the date the event is on
• The lead sentence
  Usually, you would just enter one or 2 sentences here to act as a teaser to entice people to read the rest of the item

Part 2 (below) is where you enter the main body of the item. Some instructions are below the image

You can only use one of the options for the main body of the item ie it can only be a PDF file, or a website address or text.
ie you can't have a combination of PDF file and text or website address and text

To add a PDF file

• Click on the Browse... button
• Navigate through your hard drive to find the PDF file
• Select the file
• Click on the Submit button on the bottom of the page

To make the news item into a website link to another web page

• Open a new browser window to the web page you want to link to
• Copy the URL (address)
• Paste it into the field beside the "Webpage:" heading
• Click on the Submit button on the bottom of the page

Adding and editing text

Using the Editor is quite similar to Microsoft Word. Here are a few tips

Microsoft thinks it is smarter than you are and will paste in a lot of Microsoft styling when you copy and paste from a Word document. This can make the final item look a bit different to the rest of the website - especially if unique fonts are used in the Word Document.

• On most computers you overide this by selecting all the text in the editing window and pressig the CTRL and 0 (zero) buttons.
• If this doesn't work (my Windows98 machine won't do it for instance), you might have to paste the text into a text editor like NotePad first. And then hightlight and copy and past that

The box on the top left in which you can see "Heading 1" lets you style some the text. For the these items you will only want to use Heading 3 and Heading 4 for any headings and Normal for the main body of the text

You can use the buttons to format the text as you would in Microsoft Word - ie

• Bold
• Italic
• Numbered list
• Bulleted list

To make some text in the page into a link to another page:

• Highlight the text
• Click on the link button
• A dialogue box will pop like below
• Add the website address to the URL field
  • Note: you should enter a full website address eg http://www.katipo.co.nz/
    www.katipo.co.nz won't work
• You don't need to worry about the other fields at this stage, so you can hit OK to make the link

To add a table

• Click in the text where you would like the table to be to be and click on the table button
• A dialogue box will pop up like below

• You can add and delete rows and columns from the table editing buttons
• The table will automatically resize to fit the content so you can leave the width setting as the default
• Looking at the above image, the main things to look at at this stage are the "border thickness" and "spacing" attributes.
• If you want the table to have a border leave the border thickness as 1.
  If you don't want to have a border, set the border thickness to 0
• Cell spacing lets you set a space between each table cell. Normally you would set this to 0, especially if you want a hard border to show.
• Cell padding lets you put padding between the words in the table cell and the cell border. Recommend that you set this to 4
• Normally you would leave the Alignment as "Not set"
  If you want the table to appear on the left hand side of the text, select "Left"
  If you want the table to appear on the right hand side of the text, select "Right"

Once you have finished editing the text click on the Submit button on the bottom of the page

Preview Screen

The next page you are taken to is a preview screen (below)

This page shows the Heading, Date and Introductory text. On this screen you can:

• Preview the news item by clicking on the heading
  Note: This opens in a new browser window

• Decide to re-edit the item by clicking on the Modify this Item button
• Decide to delete the item before you go an further by clicking on the Delete this Item button
• Contine to make the main news administration screen by clicking on the Proceed button

To make the New item live

You are then taken back to the main administration screen (below)

Here you will see that the item you have just made or edited has a link to "Approve" under the Sort by Approval column.
By default the view is restricted to the category of the item you have just made

When you want the item to go live click on the "Approve" link

The process takes a little while as it is making, updating and triggering live quite a few pages on the website.

Preview Screen 2

You are then taken to a new preview screen showing the items that are live in the category of the item you have just made live

You can view the items in the category by clicking on the headings

Click on the Proceed button to return to the main administration screen

Last updated: August 2008
 

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